Store Admin Controller
Be part of building something new and exciting as we launch our brand-new store in Cornubia, KwaZulu-Natal
Role Purpose
The Store Admin Controller will play a vital role in establishing strong administrative and financial controls from day one by ensuring accurate invoice processing, effective cost control, audit readiness, and efficient back-office operations. This role is responsible for maintaining safety, compliance, supporting smooth store operations and protecting the business through sound financial and administrative practices.
Key Responsibilities
Manage and process store invoices, purchase orders, credits, returns, and payment-related queries accurately and within agreed timelines
Review invoices and transactions to ensure correct allocation of expenses, assets, investments, and operational costs
Create and maintain purchase orders in line with business processes and approved budgets
Monitor financial transactions, investigate discrepancies, and ensure accurate classification of costs within the ERP system
Support month-end processes by reviewing reports, identifying variances, and escalating financial concerns
Maintain accurate records and documentation to support internal and external audits
Assist with asset management including asset verification, register maintenance, and asset count processes
Monitor store contracts, service agreements, and billing activities to ensure accuracy and compliance
Identify billing errors, investigate transactional discrepancies, and support corrective action where required
Work closely with store departments including Finance, Cash Office, Customer Services, Operations, and Store Leadership to resolve queries and improve processes
Analyse back-office transactions and ensure compliance with company policies, procedures, and standard operating processes
Maintain control over store administration records including registers, reports, trackers, and compliance documentation
Support stock control processes relating to store consumables and operational requirements
Review CRM packs and administrative documentation to ensure accuracy and provide feedback to relevant stakeholders
Promote strong administrative discipline and financial awareness across the store environment
Qualification and Experience
Matric (Grade 12) or equivalent qualification
Relevant qualification in Business Administration, Finance, Accounting, Retail Management, or related field would be advantageous
Previous experience in a Store Admin Controller, Retail Administration, Finance Administrator, Accounts Assistant, or similar role
Experience working in a retail, DIY, hardware, warehouse, or operational environment would be advantageous
Knowledge and understanding of invoice processing, purchase orders, financial controls, and administrative procedures
Experience using ERP systems and managing financial or operational reports
Strong attention to detail with the ability to identify errors, discrepancies, and process gaps
Good understanding of compliance requirements, audit processes, and document management
Strong organisational and administrative skills with the ability to manage multiple priorities in a fast-paced store environment
Excellent communication skills with the ability to work effectively with internal teams and external service providers
This advert will remain open for 8 weeks as part of our new store opening recruitment drive. Applications will be reviewed throughout the period and shortlisted candidates will be contacted as the process progresses. Only successful candidates moving to the next stage will be contacted.
- Department
- Commercial
- Locations
- Cornubia