Purpose

To provide essential administrative support within the Human Resources Department, ensuring accurate employee record management, recruitment assistance, and compliance with company policies. Additionally, the role supports all departments in the Centurion Store by offering administrative services that contribute to smooth operations and coordination. 

Responsibilities:

Recruitment & Selection

• Posting job advertisements (Internal and External).

• Screening resumes and applications (Team tailor).

• Scheduling interviews: Coordinating with hiring managers.

• Administering MIE verification checks and references.

• Send out communication to successful and unsuccessful candidates.

Onboarding

• Preparing offer letters and employment contracts.

• Liaise with IT to prepare necessary equipment.

• Ensuring new employees complete necessary paperwork.

• Coordinate integration with the relevant HRBPs , Managers  and Head Office.

Termination

• Prepare and send termination forms.

• Ensure all termination documents are received and filed.

• Schedule exit interview (on request).

Filing & Record Keeping 

•  Create personal files

• Maintaining accurate and up-to-date employee records

Payroll  & Benefits

• Prepare payroll data for approval by the Area HR Business Partner

• Timeously attend to payroll queries from team and Payroll Department

• Monitor leave balances and manage leave applications.

• Maintain a leave application processing time of 2 days.

Training  & Development

• Coordinate internal and external training for staff.

• Compile HR and Training reports

• Collate training registers and input information onto employee profiles.

• Tracking employee participation in training

• Track and report training hours for compliance.

•  Source training quotations on request.

Compliance & Reporting

•  Ensure IOD forms are fully completed and submitted.

• Liaise with the Compensation Fund Department of Labour.

• Track all submitted queries and report timeously.

• Coordinate Employment Equity meetings and  training.

• Maintain up-to-date HR records and ensure 100% compliance with legal requirements.

Uniform & Work Asset Administration

• Request uniform orders for new joiners and upgrades.

• Request IT equipment from IT Department after confirmation of offer.

• Accurate record of uniform issued and monthly inventory checks of uniform.

• Report malfunctioning work assets and returns to IT to be uplifted.

• Ensure accurate record keeping of uniform and work assets.

Ad Hoc Admin Not  Limited To

• Assisting with special HR projects.

• Assisting in Managing timelines, budgets, and resources for projects.

• Assisting with internal or external audits of HR practices and records.

• Gathering and organizing documentation required for audits.

• Coordinating volunteer activities, charity events, or other CSR initiatives.

• Minute taking during meetings.

Requirements

The successful candidate should have the following skills, experience and attributes:

• Must have Matric qualification or equivalent

• HR related Post Matric qualification is an advantage

• Previous retail experience will be an advantage

• Attention to detail and ability to use own initiative

• Confidentiality

• Excellent interpersonal relations

• A team builder and a team player

• Excellent customer service

• Self-confidence, hardworking and lives by example

• Problem solver